AI-powered enterprise travel and expense management solution built on SAP BTP for automated SAP SuccessFactors reimbursements
PRODUCT OVERVIEW
Empower HR, Finance, and Shared Services teams to reimburse smarter and faster
Manages employee travel and expense claims in SAP SuccessFactors seamlessly
Reimburse centralizes enterprise travel, expense, and reimbursement management, from bookings to settlements, on one AI-enabled SAP BTP platform for SAP SuccessFactors
Simplifies end-to-end reimbursement workflows across HR and finance teams
manage expense claims, approvals, audits, and compliance effortlessly with real-time visibility and AI-driven validation
Drives efficiency across the enterprise with SAP SuccessFactors native integration
Delivers faster employee reimbursements, streamlined travel management, and policy-driven approvals through native SAP SuccessFactors integration and intelligent automation
Reimburse IN ACTION
Enterprise travel, expense, and reimbursement claims managed seamlessly
EXPENSE MANAGEMENT
Simplify how employee expenses are created, tracked, and approved
- Reimburse streamlines enterprise expense management for SAP SuccessFactors users with real-time expense claim creation, AI-driven validation, and faster policy-based manager approvals.
- Delivers real-time expense insights, audit-ready reports, and compliance visibility through native SAP SuccessFactors integration.
TRAVEL MANAGEMENT
Streamline every corporate travel and expense request within SAP SuccessFactors
- Reimburse manages corporate travel requests, approvals, bookings, and settlements for SAP SuccessFactors users within one unified platform.
- Offers AI-enabled travel and expense policy checks, fraud risk indicators, and real-time travel analytics through SAP SuccessFactors reporting.
RECEIPT MANAGEMENT
Capture and process expense receipts instantly using AI and OCR
- Reimburse uses OCR-based receipt scanning and AI-driven expense validation to detect duplicate expense claims, flag policy violations, and ensure audit-ready compliance.
- Enables employees to scan, submit, and track expense receipts in real time via a mobile-first experience for SAP SuccessFactors users.
THE PROCESS
Simple steps, and every employee reimbursement payout and expense claim processed with ease
FEATURES
Smart features that simplify enterprise reimbursement and expense automation
Integrated with SAP SuccessFactors
Employee Central
- Built on SAP Business Technology Platform (SAP BTP) and seamlessly embedded within SAP SuccessFactors Employee Central as a native expense and reimbursement add-on.
- Enables real-time flow of employee master data, organizational data, and cost center information for accurate travel, expense, and reimbursement management.
AI validation and
compliance automation
- AI-driven expense validation indicators instantly flag duplicate expense receipts, detect policy violations, and ensure regulatory and audit compliance.
- Delivers automated, policy-based approvals, continuous audit readiness, and finance-controlled governance across all employee expense claims.
Leverages Single
Sign-On (SSO)
- Provides secure, role-based access using SAP SuccessFactors Single Sign-On (SSO) credentials.
- Delivers a unified user experience with integrated authentication, enterprise-grade data protection, and SAP BTP security standards.
AI-driven and
mobile friendly
- Reimburse enables OCR-based mobile receipt capture, AI-driven expense validation, and instant expense claim creation directly from mobile devices.
- Ensures real-time expense submissions, approvals, and tracking for SAP SuccessFactors users anytime, anywhere.
CLIENTS
Businesses transformed
SUCCESS STORIES
Reviewed as a trusted SAP SuccessFactors expense management and reimbursement automation solution
“With Rolling Arrays and SAP SuccessFactors, we transformed HR into a seamless, user-friendly experience for our staff. Despite the pandemic, the project was delivered successfully—on time and fully remote. Our employees now enjoy a solution we proudly call ‘Humane'.”
Head of HR, Bank Islam
INSIGHTS CORNER
Reimburse Insights for SAP SuccessFactors
WHY Reimburse
Other reasons to reimburse
with Reimburse
Seamless
integrations
Reimburse seamlessly integrates with SAP SuccessFactors HR modules and enterprise finance systems, enabling unified HR–finance workflows and simplifying overall business functions.
AI-enabled
expense approvals
Inbuilt AI-led expense policy checks, automated compliance controls, and fraud detection indicators streamline expense approvals and rejections efficiently.
Robust reporting
and analytics
Comprehensive expense claims reporting, audit trails, and HR and finance analytics enhance overall claims visibility, cost control, and governance.
Compliance and
security
Add-ons built on SAP Business Technology Platform (SAP BTP) ensure enterprise-grade compliance, data security, and governance of sensitive HR and finance data.
FAQs
What is Reimburse?
Reimburse is an AI-enabled expense and travel management solution built for SAP SuccessFactors. It simplifies employee expense submissions, approvals, and reimbursements, while streamlining travel requests and claims in one unified system. With automated validations, fraud detection, and real-time insights, Reimburse helps organizations ensure compliance, control spending, and deliver a seamless employee experience.
Who is Reimburse designed for?
Reimburse is designed for organizations using SAP SuccessFactors that need a seamless, automated way to manage employee expenses and travel globally.
How does Reimburse integrate with SAP SuccessFactors?
Reimburse is pre-integrated with SAP SuccessFactors Employee Central, built on the SAP Business Technology Platform (BTP). It supports scheduled inbound and outbound data transfers and leverages Single Sign-On (SSO) for a seamless, secure user experience.
Is Reimburse available as a standalone solution or only as an add-on to SuccessFactors?
Reimburse is designed as an add-on to SAP SuccessFactors, built to address specific gaps in the SuccessFactors experience. At the same time, it offers seamless integrations with existing HR and finance systems, making it adaptable to complex enterprise environments.
Explore more RA Tech Solutions
Can Reimburse handle multi-currency reimbursements?
Yes. Reimburse is configurable to local currencies, languages, and compliance requirements, ensuring smooth reimbursement processing across global operations.
How long does it take to implement Reimburse?
Implementation typically takes 4–8 weeks, depending on the complexity of an organization’s claims and reimbursement processes.
Get started with Reimburse today – contact us here.
What’s the employee experience like?
Reimburse offers a mobile-first, AI-enabled experience. Employees can:
- Scan receipts instantly using OCR,
- Submit and track expense claims in real time,
- Request and monitor travel bookings or advances,
- Enjoy a self-service portal with visibility over approvals and payouts.
How does Reimburse handle policy violations, fraud detection, or duplicate claims?
Reimburse uses AI-powered validation to check receipts and categorize expenses in real time. Policy violations are instantly flagged with indicators, while duplicate receipts or suspicious claims are automatically highlighted. Finance teams can configure escalation rules, automatic rejection, or additional approvals. A built-in audit trail ensures compliance and reduces fraud risk.
Does Reimburse automatically validate receipts against policy?
Yes. Reimburse uses AI-powered OCR scanning and validation to auto-check receipts, categorize expenses, and flag duplicates or policy violations.
How does Reimburse streamline finance reconciliation at month-end?
Finance teams benefit from real-time, actionable insights and comprehensive claims reporting. This reduces manual effort, accelerates reconciliation, and enhances financial control during month-end closing.
Can Reimburse automate approvals, or are they configurable by company rules?
Yes. Reimburse supports automated approvals while allowing companies to configure rule-based workflows. Managers can review, approve, or escalate claims via a centralized dashboard, ensuring flexibility and compliance.
How does Reimburse work downstream when integrating with finance and payroll systems?
Reimburse ensures a unified flow of HR and finance data. Expense and travel claims are validated, approved, and passed directly into payroll and ERP systems, ensuring audit readiness, compliance, and operational efficiency.
Can Reimburse integrate with ERP or payroll systems outside of SAP?
Yes. Reimburse offers seamless integrations with existing HR, payroll, and finance systems. For example, the A*STAR case study highlights Reimburse’s successful integration with SAP S/4HANA ERP, alongside HR modernization.
How does Reimburse support finance reconciliation and audit compliance?
Finance teams benefit from real-time, actionable insights and comprehensive claims reporting. This reduces manual effort, accelerates reconciliation, and enhances financial control during month-end closing.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-user.
Can I access Reimburse through a mobile app?
Yes, Reimburse is built for a mobile-first experience for end users. The native apps are available on both the App Store and the Google Play Store.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the UI in the past to fit the previous SuccessFactors UI. Now that there is a new Reimagined UI, we intend to update to keep up with SuccessFactors once that rollout is finalized and stable.
Does the Reimburse solution capture VAT/GST?
Yes, Reimburse can capture and maintain tax values.
Does the Reimburse solution support Cash Advances?
Yes, cash advances (e.g., for overseas trips) can be approved and drawn down from within the system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, the solution can route claims differently depending on the amount being approved.
Does it support integration with Finance and Treasury?
Yes! We can pull data from Finance and Treasury to integrate, but permissions to access the APIs need to be configured in S/4.
Are approved claims paid out through Finance or Payroll?
Either option is available depending on the customer’s needs – we can support both at the same time as well.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cheaper solution that does 90% of what Concur Expense can provide, excluding the travel and payment gateway integrations. If these are not needed, typically customers find that Reimburse is a more fitting solution because it integrates directly with SuccessFactors to access employee data, and comes at a lower cost still.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Because the solution is priced on a per-employee basis, we find that pricing typically clocks in significantly lower than with Concur. Positioning-wise, we segment this based on customers that require eClaims (which is most organisations), but do not need the complex travel agency/finance gateway integrations. From an SAP angle, both Mid-Market and Enterprise are solid spaces to tap into if a customer meets the profile above.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No, but if customers do not have EC, we will need an employee list so Reimburse can match the payouts to the right employee. On the finance side, Reimburse can work with any finance system as long as we are provided the data format used for GL posting, and of course, direct integration with S/4 is available.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Reimburse supports internationalisation as a native feature, and any language can be enabled by uploading a label translation file.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays Tech paper?
RA Add-ons will be signed on SAP Partner papers (Rolling Arrays Tech or the SAP Partner fronting the deal).
