PRODUCT OVERVIEW
ePFile efficiently addresses
gaps in document management
Eases search and recovery of documents
ePFile stores employee documents efficiently under different categories, assisting in easy search and retrievals.
Offers more flexibility in document creation
Increased flexibility when creating to employee-related paperwork digitally for the complete employee lifecycle.
Acts as an employee self-service platform
ePFile can also work as a self-service platform allowing employees to generate their own documents swiftly.
ePFile IN ACTION
Do more with employee
documents and ePFile
CONSISTENT COMMUNICATIONS
Reduce template creation time with AI
- Reduce template maintenance effort by 50–70% and promote consistency across communications.
-
Generate employee letters using AI-driven content suggestions and conditional logic templates.
ACCESS CONTROL
Define additional permissions
- Embedded directly within SAP SuccessFactors, ePFile automatically adopts existing Role-Based Permissions.
- Provides the flexibility to grant additional permissions regarding document access by employees.
AUTOMATION
Automates document verification
- Automating document verification, ePFile reduces manual errors and ensures compliance.
- The solution extracts data from PDFs, scans, and images and responds to queries around employee documents.
COMPLIANCE READINESS
Compliance & audit-ready lifecycle
- ePFile simplifies compliance oversight, supporting GDPR-compliant retention policies.
- Tracks every document interaction and produces audit-ready reports.
THE PROCESS
Steps that streamline
employee document lifecycles
FEATURES
Features at the heart of hi-tech
document management
Customizable and
user-friendly interface
- The add-on can be customizable to align with an
organization’s hierarchy of employee documents. - Dashboard provides intuitive experiences, improving UX.
Targeted and smart search of files
- The target search function allows HR and admin personnel to quickly find specific documents within a particular employee file.
Easy bulk upload of employee documents
- ePFile makes bulk uploading of documents possible, easing the archiving and document management process.
Complete audit trail and report generation
- Creates audit logs, tracking and recording all documents within a period, along with user and document-specific filtering.
Automated document generation
- ePFile automates the storage of SF generated documents, making search, archiving, and retrieval an easier process.
CLIENTS
Businesses transformed
SUCCESS STORIES
Reviewed as a trusted employee
document management solution
“ePFile transformed our HR from manual, paper-based processes to a seamless digital experience. Integrated with SAP SuccessFactors, it offers instant, secure access to employee documents — a game-changer for paperless HR.”
Jaclyn LeeSUTD
INSIGHTS CORNER
Knowledge and Insights
on ePFile
WHY ePFile?
Single repository, simplified
document management
Central data hub
Captures and processes all documents of each and every employee in a single location.
Flexible categorization
Offers additional flexibility in categorizing and grouping documents according to your organization’s scheme.
Smart search
The smart search feature of ePFile fast-tracks the identification of a specific document or type of documents.
Synced employee access
Solution ensures viewing permissions follow the same access permissions in Employee Central of SAP.
FAQs
How long does it take to implement ePFile for SAP SuccessFactors?
ePFile implementation takes 2–4 weeks. It integrates natively with SAP SuccessFactors and connects via SAP BTP to access document categories and role-based permissions.
Are there any prerequisite SuccessFactors modules to implement ePFile?
ePFile supports any implemented SAP SuccessFactors module that stores documents (e.g., EC, RCM). If document storage exists, ePFile can manage it—no specific prerequisites required.
Can ePFile support bulk upload of employee files?
Bulk upload is supported through a controlled process—each document must be mapped to an employee and its workflow. This ensures accuracy in digital personnel files.
Who will implement these add-ons for customers outside of Singapore and Malaysia?
As these solutions are built specifically for SuccessFactors and are directly integrated via BTP Employee Central, SAP SuccessFactors consultants should be able to implement them. Rolling Arrays Technologies will step in to assist in the implementation of these solutions at no additional cost.
How do the licenses work for ePFile? By active users?
Licensing is based on active users. Our pricing model is simple, scalable, and transparent.
Are you also able to integrate with Work Zone to be surfaced through API on UI Cards?
Integration with SAP Work Zone (UI Cards) is on our roadmap and will be released in a future update.
Have you done any implementation of this solution for PH customers?
Not yet, but we are fully equipped to support implementations for customers in the Philippines or other geographies as required.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
Currently, contracts for ePFile are signed with Rolling Arrays. Once the solution is listed in SAP’s price list, we’ll provide both options.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We’ve aligned our UI to previous SAP SF standards and will update it to match the Reimagined UI for a consistent and seamless experience.
What is the target market or positioning of this product - Mid-Market or Enterprise?
ePFile is priced per employee, making it ideal for both Mid-Market and Enterprise customers seeking affordable SAP document management.
Is there a limit to the storage space?
No extra storage is needed. Documents remain securely within SAP SuccessFactors, leveraging your existing platform capacity.
What are the USPs compared to OpenText?
Compared to OpenText, ePFile is tightly integrated into SAP SuccessFactors, simpler to deploy, lower in cost, and uses native document categories and permissions. Explore our comparison guide for more details.
