AI Document Management
Experience industry’s first document management and generation solution with advanced OCR, built exclusively for SAP SuccessFactors. With ePFile’s intelligent automation, reduce HR document processing time by up to 80%.
PRODUCT OVERVIEW
ePFile intelligently automates HR document management & generation within
SAP SuccessFactors
Eases search and recovery of documents
ePFile intelligently organizes and validates employee documents within SAP SuccessFactors, using OCR-based categorization and data matching for faster, more accurate search, retrieval, and secure access.
Offers more flexibility in document creation
ePFile brings AI-led templating and conditional logic for HR letters and documents, offering greater flexibility across the employee lifecycle. Automated, event-based document generation reduces manual effort and ensures consistency.
Acts as an employee self-service platform
ePFile functions as a self-service platform within SAP SuccessFactors, empowering employees to securely generate, access, and verify their own HR documents anytime—without dependency on HR teams.
ePFile IN ACTION
Do more with employee
documents using ePFile
CONSISTENT COMMUNICATIONS
AI-led templating and event-based document generation
- Reduce template maintenance effort by 50–70 % while ensuring consistency across all HR communications.
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Generate employee letters instantly through AI-powered conditional templates triggered by HR events within SAP SuccessFactors.
ACCESS CONTROL
Native permissions with secure flexibility
- Built on SAP BTP, ePFile inherits existing role-based permissions from SAP SuccessFactors and extends them where needed.
- Provides flexibility to grant additional permissions for employee document access, ensuring secure and controlled HR document management.
AUTOMATION
OCR-driven verification and workflow automation
- Uses OCR and data validation to verify documents and reduce manual errors while ensuring HR compliance.
- Extracts key data from PDFs and scans to trigger automated document generation and notifications within SAP SuccessFactors.
COMPLIANCE READINESS
Governance and audit readiness by design
- Built on SAP BTP, ePFile ensures governance and supports GDPR-aligned retention policies for all employee documents.
- Tracks every document interaction with native audit trails and produces audit-ready reports within SAP SuccessFactors.
THE PROCESS
Streamline employee document lifecycles in SAP SuccessFactors.
FEATURES
Features that drive
intelligent document workflows
Customizable and
user-friendly interface
- ePFile offers a configurable and responsive interface that adapts to your organization’s document hierarchy.
- The enhanced dashboard delivers a visual, mobile-friendly experience for improved navigation and document oversight.
Targeted and smart search of files
- Leverages OCR-powered data validation and tagging for quick, accurate search of employee documents within SAP SuccessFactors.
- Enables HR teams to retrieve verified documents instantly by employee, document type, or validity period.
Easy bulk upload of employee documents
- Migrate legacy records seamlessly using bulk upload and smart categorization, reducing manual archiving efforts.
- Automatically maps documents to relevant employee profiles in SAP SuccessFactors for smooth transition.
Complete audit trail and report generation
- Maintains a comprehensive audit trail of all document actions and user activities within SAP SuccessFactors.
- Generates real-time audit-ready reports to meet GDPR and compliance requirements effortlessly.
Automated document generation
- Automatically creates HR letters and employee documents through event-based triggers and AI-led templates in SAP SuccessFactors.
- Eliminates manual effort in creation, storage, and retrieval with native SAP BTP integration.
CLIENTS
Businesses transformed
SUCCESS STORIES
Reviewed as a trusted employee
document management solution
“ePFile transformed our HR from manual, paper-based processes to a seamless digital experience. Integrated with SAP SuccessFactors, it offers instant, secure access to employee documents — a game-changer for paperless HR.”
Jaclyn LeeSUTD
INSIGHTS CORNER
Knowledge and Insights
on ePFile
WHY ePFile?
Single repository, simplified
document management
Central data hub
Captures and processes all documents of each and every employee in a single location.
Flexible categorization
Offers additional flexibility in categorizing and grouping documents according to your organization’s scheme.
Smart search
The smart search feature of ePFile fast-tracks the identification of a specific document or type of documents.
Synced employee access
Solution ensures viewing permissions follow the same access permissions in Employee Central of SAP.
FAQs
How does ePFile integrate with SAP SuccessFactors?
ePFile is a plug-and-play, native Document management and generation solution built exclusively for SAP SuccessFactors. It leverages SSO with SAP SF, uses existing SF roles and permissions, and directly embeds document storage within SuccessFactors. Newly uploaded documents in SF are instantly available in ePFile, ensuring seamless integration, zero duplication, and enhanced governance.
Explore our SAP SuccessFactors Addons
Are there any prerequisite SuccessFactors modules to implement ePFile?
ePFile supports any implemented SAP SuccessFactors module that stores documents (e.g., EC, RCM). If document storage exists, ePFile can manage it—no specific prerequisites required.
Can ePFile support bulk upload of employee files?
Bulk upload is supported through a controlled process—each document must be mapped to an employee and its workflow. This ensures accuracy in digital personnel files.
Who will implement these add-ons for customers outside of Singapore and Malaysia?
As these solutions are built specifically for SuccessFactors and are directly integrated via BTP Employee Central, SAP SuccessFactors consultants should be able to implement them. Rolling Arrays Technologies will step in to assist in the implementation of these solutions at no additional cost.
How do the licenses work for ePFile? By active users?
Licensing is based on active users. Our pricing model is simple, scalable, and transparent.
Are you also able to integrate with Work Zone to be surfaced through API on UI Cards?
Integration with SAP Work Zone (UI Cards) is on our roadmap and will be released in a future update.
Have you done any implementation of this solution for PH customers?
Not yet, but we are fully equipped to support implementations for customers in the Philippines or other geographies as required.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
Currently, contracts for ePFile are signed with Rolling Arrays. Once the solution is listed in SAP’s price list, we’ll provide both options.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We’ve aligned our UI to previous SAP SF standards and will update it to match the Reimagined UI for a consistent and seamless experience.
What is the target market or positioning of this product - Mid-Market or Enterprise?
ePFile is priced per employee, making it ideal for both Mid-Market and Enterprise customers seeking affordable SAP document management.
Is there a limit to the storage space?
No extra storage is needed. Documents remain securely within SAP SuccessFactors, leveraging your existing platform capacity.
What are the USPs compared to OpenText?
Compared to OpenText, ePFile is tightly integrated into SAP SuccessFactors, simpler to deploy, lower in cost, and uses native document categories and permissions. Explore our comparison guide for more details.
