PRODUCT OVERVIEW
Let the admin, finance, and
HR teams reimburse smart
Channels almost all payments
All payments, except employee salaries, can be channeled through Reimburse, including travel, fringe expenses, office purchases, and more.
Simplifies responsibilities across teams
Complicated processes of reimbursements and travel management can be seamlessly managed by Finance, HR, and Admin teams.
Brings efficiency in the enterprise
Across the organization, everyone experiences efficiency in managing their travels and reimbursement claims.
Reimburse IN ACTION
Payments, travels, and claims
channeled seamlessly
EXPENSE MANAGEMENT
Ease how every expense
is managed
- Reimburse streamlines expense management with employees logging expenses in real-time.
- Supports quick manager approvals, comprehensive financial tracking, and reporting by the finance team.
TRAVEL MANAGEMENT
Approve and arrange
employee travels
- Simplified corporate travel management as Reimburse handles everything.
- Includes: travel requests, approvals, bookings, expense claims, and settlements.
- Simultaneously, it provides actionable insights through detailed reporting.
RECEIPT MANAGEMENT
Payout every receipt
without any hassles
- Transformed receipt management with Reimburse’s advanced OCR and mobile-first feature.
- Real-time capture and AI-powered processing of receipts in a centralized system.
THE PROCESS
Simple steps, and every payout
processed with ease
FEATURES
Features and functions redefine
how you reimburse
Integrated with SuccessFactors
Employee Central
- Built on SAP Cloud Platform and embedded in SuccessFactors
Employee Central Module. - Seamless flow of employee and organization master
data into Reimburse.
In-app indicators
and automations
- Auto validations clearly outline approved versus rejected claims.
- Integrated fraud detection and policy enforcement ensure claims fraud reductions.
Leverages Single
Sign-On (SSO)
- Seamless access to Reimburse using SAP SuccessFactors credentials.
- Ensures a unified and secure user experience across platforms.
AI-driven and
mobile friendly
- AI-enabled OCR scanning, automated receipt capturing, and management.
- Claims submissions from mobile devices add flexibility and ease.
CLIENTS
Businesses transformed
SUCCESS STORIES
Reviewed as a trusted enterprise
expense management solution
“With Rolling Arrays and SAP SuccessFactors, we transformed HR into a seamless, user-friendly experience for our staff. Despite the pandemic, the project was delivered successfully—on time and fully remote. Our employees now enjoy a solution we proudly call ‘Humane'.”
Head of HR, Bank Islam
WHY Reimburse
Other reasons to
reimburse with Reimburse
Seamless
integrations
Reimburse seamlessly integrates
with existing HR and finance systems,
simplifying enterprise functions.
AI-enabled
expense approvals
Inbuilt AI-led and policy
inspection and fraud detection
streamline approvals/rejections.
Robust reporting
and analytics
Comprehensive claims reporting
and analytics enhance overall
claims management.
Compliance and
security
Add-ons built on SAP BTP
ensuring compliance and security
of HR data.
FAQs
How long does it take to implement Reimburse?
Implementation for Reimburse typically takes 4-8 weeks depending on the complexity of the claims
processes of the organization.
Who will implement these add-ons for customers outside of Singapore and Malaysia?
As these solutions are built specifically for SuccessFactors and are directly integrated via BTP, EC consultants should be able to implement. Rolling Arrays will step in to assist in the implementation of these solutions at no additional cost.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-user.
Can I access Reimburse through a mobile app?
Yes, Reimburse is built for a mobile-first experience for end users. The native apps are available on both the App Store and the Google Play Store.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the UI in the past to fit the previous SuccessFactors UI. Now that there is a new Reimagined UI, we intend to update to keep up with SuccessFactors once that rollout is finalized and stable.
Does the Reimburse solution capture VAT/GST?
Yes, Reimburse can capture and maintain tax values.
Does the Reimburse solution support Cash Advances?
Yes, cash advances (e.g., for overseas trips) can be approved and drawn down from within the system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, the solution can route claims differently depending on the amount being approved.
Does it support integration with Finance and Treasury?
Yes! We can pull data from Finance and Treasury to integrate, but permissions to access the APIs need to be configured in S/4.
Are approved claims paid out through Finance or Payroll?
Either option is available depending on the customer’s needs – we can support both at the same time as well.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cheaper solution that does 90% of what Concur Expense can provide, excluding the travel and payment gateway integrations. If these are not needed, typically customers find that Reimburse is a more fitting solution because it integrates directly with SuccessFactors to access employee data, and comes at a lower cost still.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Because the solution is priced on a per-employee basis, we find that pricing typically clocks in significantly lower than with Concur. Positioning-wise, we segment this based on customers that require eClaims (which is most organisations), but do not need the complex travel agency/finance gateway integrations. From an SAP angle, both Mid-Market and Enterprise are solid spaces to tap into if a customer meets the profile above.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No, but if customers do not have EC, we will need an employee list so Reimburse can match the payouts to the right employee. On the finance side, Reimburse can work with any finance system as long as we are provided the data format used for GL posting, and of course, direct integration with S/4 is available.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Reimburse supports internationalisation as a native feature, and any language can be enabled by uploading a label translation file.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays Tech paper?
RA Add-ons will be signed on SAP Partner papers (Rolling Arrays Tech or the SAP Partner fronting the deal).
