The only AI-driven payments and expense management solution for almost every enterprise transaction.
PRODUCT OVERVIEW
Let the admin, finance, and HR teams reimburse smart
Channels almost all enterprise payments seamlessly
All payments, except employee salaries, can be channeled through Reimburse, including travel, fringe expenses, office purchases, and more.
Simplifies responsibilities across teams
Complicated processes of corporate reimbursements and travel expense management can be seamlessly managed by Finance, HR, and Admin teams.
Brings efficiency in the enterprise
Across the organization, everyone experiences efficiency in managing their SAP SuccessFactors integrated travels and reimbursement claims.
Reimburse IN ACTION
Payments, travels, and expense
claims channeled seamlessly
EXPENSE MANAGEMENT
Ease how every corporate expense is managed
- Reimburse streamlines enterprise expense management with employees logging expenses in real-time.
- Supports quick manager approvals, comprehensive financial and SAP SuccessFactors reporting, and tracking by the finance team.
TRAVEL MANAGEMENT
Approve and arrange employee travel and expense
- Simplified corporate travel and expense management as Reimburse handles everything.
- Includes: travel requests, approvals, bookings, expense claims, and settlements.
- Simultaneously, it provides actionable insights through SAP SuccessFactors integrated reporting.
RECEIPT MANAGEMENT
Payout every receipt
without any hassles
- Transformed enterprise receipt and expense management with Reimburse’s advanced OCR and mobile-first feature.
- Real-time capture and AI-powered SAP SuccessFactors receipt processing in a centralized system.
THE PROCESS
Simple steps, and every enterprise payout and expense claim processed with ease
FEATURES
Features and functions redefine
how you reimburse
Integrated with SuccessFactors
Employee Central
- Built on SAP Cloud Platform and embedded in SAP SuccessFactors Employee Central module.
- Seamless flow of employee and organizational master data for expense and reimbursement management into Reimburse.
In-app indicators
and automations
- Auto validations clearly outline approved versus rejected expense claims.
- Integrated fraud detection, policy enforcement, and AI-based compliance automation ensure significant claims fraud reduction.
Leverages Single
Sign-On (SSO)
- Seamless access to Reimburse using SAP SuccessFactors Single Sign-On credentials.
- Ensures a unified, secure, and enterprise-grade user experience across platforms.
AI-driven and
mobile friendly
- AI-enabled OCR scanning, automated receipt capture, and intelligent expense management.
- Claims submissions from mobile devices add flexibility and ease for SAP SuccessFactors users on the go.
CLIENTS
Businesses transformed
SUCCESS STORIES
Reviewed as a trusted enterprise expense management and SAP SuccessFactors automation solution
“With Rolling Arrays and SAP SuccessFactors, we transformed HR into a seamless, user-friendly experience for our staff. Despite the pandemic, the project was delivered successfully—on time and fully remote. Our employees now enjoy a solution we proudly call ‘Humane'.”
Head of HR, Bank Islam
INSIGHTS CORNER
Reimburse Insights for SAP SuccessFactors
WHY Reimburse
Other reasons to reimburse
with Reimburse
Seamless
integrations
Reimburse seamlessly integrates with existing SAP SuccessFactors HR and enterprise finance systems, simplifying overall business functions.
AI-enabled
expense approvals
Inbuilt AI-led policy checks,
automated compliance, and fraud detection
streamline approvals and rejections efficiently.
Robust reporting
and analytics
Comprehensive expense claims reporting and
HR analytics enhance overall claims
visibility and management.
Compliance and
security
Add-ons built on SAP Business Technology
Platform (SAP BTP) ensure full compliance and
security of sensitive HR and finance data.
FAQs
What is Reimburse?
Reimburse is an expense, travel, and benefits management solution built for SAP SuccessFactors. It simplifies employee expense submission, approval, and reimbursement, while streamlining travel claims and benefits management in one unified system. By automating validations and providing real-time insights, Reimburse ensures compliance, efficiency, and a seamless employee experience.
Get a free Reimburse demo here
Who is Reimburse designed for?
Reimburse is designed for organizations using SAP SuccessFactors that need a seamless, automated way to manage employee expenses, travel, and benefits globally.
How does Reimburse integrate with SAP SuccessFactors?
Reimburse is pre-integrated with SAP SuccessFactors Employee Central, built on the SAP Business Technology Platform (BTP). It supports scheduled inbound and outbound data transfers and leverages Single Sign-On (SSO) for a seamless, secure user experience.
Is Reimburse available as a standalone solution or only as an add-on to SuccessFactors?
Reimburse is designed as an add-on to SAP SuccessFactors, built to address specific gaps in the SuccessFactors experience. At the same time, it offers seamless integrations with existing HR and finance systems, making it adaptable to complex enterprise environments.
Explore more RA Tech Solutions
Can Reimburse handle multi-currency reimbursements?
Yes. Reimburse is configurable to local currencies, languages, and compliance requirements, ensuring smooth reimbursement processing across global operations.
How long does it take to implement Reimburse?
Implementation typically takes 4–8 weeks, depending on the complexity of an organization’s claims and reimbursement processes.
Get started with Reimburse today – contact us here.
What’s the employee experience like?
Reimburse offers a mobile-first, AI-enabled experience. Employees can:
- Scan receipts instantly using OCR,
- Submit and track expense claims in real time,
- Request and monitor travel bookings or advances,
- Enjoy a self-service portal with visibility over approvals and payouts.
How does Reimburse handle policy violations, fraud detection, or duplicate claims?
Reimburse uses AI-powered validation to check receipts and categorize expenses in real time. Policy violations are instantly flagged with indicators, while duplicate receipts or suspicious claims are automatically highlighted. Finance teams can configure escalation rules, automatic rejection, or additional approvals. A built-in audit trail ensures compliance and reduces fraud risk.
Does Reimburse automatically validate receipts against policy?
Yes. Reimburse uses AI-powered OCR scanning and validation to auto-check receipts, categorize expenses, and flag duplicates or policy violations.
How does Reimburse streamline finance reconciliation at month-end?
Finance teams benefit from real-time, actionable insights and comprehensive claims reporting. This reduces manual effort, accelerates reconciliation, and enhances financial control during month-end closing.
Can Reimburse automate approvals, or are they configurable by company rules?
Yes. Reimburse supports automated approvals while allowing companies to configure rule-based workflows. Managers can review, approve, or escalate claims via a centralized dashboard, ensuring flexibility and compliance.
How does Reimburse work downstream when integrating with finance and payroll systems?
Reimburse ensures a unified flow of HR and finance data. Expense and travel claims are validated, approved, and passed directly into payroll and ERP systems, ensuring audit readiness, compliance, and operational efficiency.
Can Reimburse integrate with ERP or payroll systems outside of SAP?
Yes. Reimburse offers seamless integrations with existing HR, payroll, and finance systems. For example, the A*STAR case study highlights Reimburse’s successful integration with SAP S/4HANA ERP, alongside HR modernization.
How does Reimburse support finance reconciliation and audit compliance?
Finance teams benefit from real-time, actionable insights and comprehensive claims reporting. This reduces manual effort, accelerates reconciliation, and enhances financial control during month-end closing.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-user.
Can I access Reimburse through a mobile app?
Yes, Reimburse is built for a mobile-first experience for end users. The native apps are available on both the App Store and the Google Play Store.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the UI in the past to fit the previous SuccessFactors UI. Now that there is a new Reimagined UI, we intend to update to keep up with SuccessFactors once that rollout is finalized and stable.
Does the Reimburse solution capture VAT/GST?
Yes, Reimburse can capture and maintain tax values.
Does the Reimburse solution support Cash Advances?
Yes, cash advances (e.g., for overseas trips) can be approved and drawn down from within the system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, the solution can route claims differently depending on the amount being approved.
Does it support integration with Finance and Treasury?
Yes! We can pull data from Finance and Treasury to integrate, but permissions to access the APIs need to be configured in S/4.
Are approved claims paid out through Finance or Payroll?
Either option is available depending on the customer’s needs – we can support both at the same time as well.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cheaper solution that does 90% of what Concur Expense can provide, excluding the travel and payment gateway integrations. If these are not needed, typically customers find that Reimburse is a more fitting solution because it integrates directly with SuccessFactors to access employee data, and comes at a lower cost still.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Because the solution is priced on a per-employee basis, we find that pricing typically clocks in significantly lower than with Concur. Positioning-wise, we segment this based on customers that require eClaims (which is most organisations), but do not need the complex travel agency/finance gateway integrations. From an SAP angle, both Mid-Market and Enterprise are solid spaces to tap into if a customer meets the profile above.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No, but if customers do not have EC, we will need an employee list so Reimburse can match the payouts to the right employee. On the finance side, Reimburse can work with any finance system as long as we are provided the data format used for GL posting, and of course, direct integration with S/4 is available.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Reimburse supports internationalisation as a native feature, and any language can be enabled by uploading a label translation file.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays Tech paper?
RA Add-ons will be signed on SAP Partner papers (Rolling Arrays Tech or the SAP Partner fronting the deal).
